Behind the Scenes: How We Helped a Nonprofit Save 20+ Hours a Week
Nonprofits don’t have time to waste. When your mission is urgent and your team is stretched thin, every hour matters.
One of our clients, an amazing nonprofit focused on community wellness, came to us overwhelmed. Their staff was passionate and committed, but internal operations? Total chaos. Meetings ran long, tasks were missed, and team members constantly duplicated work.
Here’s how Aujedi Consulting stepped in and helped them reclaim 20+ hours every single week.
The Challenges
Before we got started, here’s what the team was experiencing:
No centralized project management system - everyone kept their own to-do lists in email or Notion
Redundant processes - multiple people doing the same work without realizing it
Delayed deliverables - program launches and reports kept getting pushed back
Lack of accountability - no one was quite sure who owned what
They didn’t need more people. They needed more structure.
Our Approach
Step 1: Asana Implementation
We built out a project management system in Asana tailored to their needs, including:
Templates for recurring campaigns
Clear task assignments and deadlines
Custom dashboards to track grant progress, program milestones, and internal goals
Step 2: SOP Development
We created living Standard Operating Procedures (SOPs) for:
Client onboarding
Monthly reporting
Internal communications
Team check-ins
Step 3: Role Clarification + Workflow Mapping
We helped leadership map out who should do what—and where handoffs were happening. This dramatically reduced back-and-forth.
The Results
20+ hours per week saved across team members
Faster turnaround times on grant reporting and campaign launches
Increased staff confidence and ownership of tasks
Reduced stress and burnout, especially among program leads
And most importantly, they were able to shift their energy back to what really mattered: delivering impact to their community.
In Their Words
“I feel like I can finally breathe. This system gave us our time and sanity back.”
- Program Director, Client Organization
Want results like this for your team?
Let’s design a system that works with you—not against you.
